> ## Documentation Index
> Fetch the complete documentation index at: https://dhanurgo.mintlify.site/llms.txt
> Use this file to discover all available pages before exploring further.

# Expense Import CSV

> Expense import CSV format for bulk expense uploads

# Expense Import CSV

Import expenses in bulk using a CSV file. Supports both per-vehicle and global (fleet-wide) expenses.

<Note>
  Download a sample file: [expense-import-sample.csv](/samples/expense-import-sample.csv)
</Note>

## Field Reference

| CSV Column  | Required | Type    | Description                                      |
| ----------- | -------- | ------- | ------------------------------------------------ |
| date        | Yes      | date    | Expense date (YYYY-MM-DD format)                 |
| category    | Yes      | text    | Expense category (see list below)                |
| description | Yes      | text    | Description of the expense                       |
| amount      | Yes      | numeric | Dollar amount (positive number)                  |
| vehicle     | No       | text    | Vehicle name or plate (omit for global expenses) |
| vendor      | No       | text    | Vendor/payee name                                |

## Supported Categories

| Category      | Description                   |
| ------------- | ----------------------------- |
| maintenance   | Oil changes, repairs, parts   |
| insurance     | Vehicle or fleet insurance    |
| cleaning      | Car washes, detailing         |
| parking       | Parking fees, garage rental   |
| fuel          | Gas or charging costs         |
| registration  | DMV registration fees         |
| inspection    | Safety/emissions inspections  |
| software      | Apps and subscriptions        |
| communication | Phone, internet               |
| marketing     | Advertising, listings         |
| supplies      | Cleaning supplies, key copies |
| tolls         | Toll expenses (manual entry)  |
| depreciation  | Vehicle depreciation          |
| other         | Anything else                 |

## Parsing Rules

1. **Amount** should be a positive number (no `$` sign)
2. **Date** must be in `YYYY-MM-DD` format
3. **Vehicle** field is matched against existing vehicle names or license plates — if no match, the expense is created as a global expense
4. **Category** must match one of the supported categories (case-insensitive)
5. Empty rows are skipped