Expense Import CSV

Expense import CSV format for bulk expense uploads

Expense Import CSV

Import expenses in bulk using a CSV file. Supports both per-vehicle and global (fleet-wide) expenses.

Download a sample file: expense-import-sample.csv

Field Reference

CSV Column	Required	Type	Description
date	Yes	date	Expense date (YYYY-MM-DD format)
category	Yes	text	Expense category (see list below)
description	Yes	text	Description of the expense
amount	Yes	numeric	Dollar amount (positive number)
vehicle	No	text	Vehicle name or plate (omit for global expenses)
vendor	No	text	Vendor/payee name

Supported Categories

Category	Description
maintenance	Oil changes, repairs, parts
insurance	Vehicle or fleet insurance
cleaning	Car washes, detailing
parking	Parking fees, garage rental
fuel	Gas or charging costs
registration	DMV registration fees
inspection	Safety/emissions inspections
software	Apps and subscriptions
communication	Phone, internet
marketing	Advertising, listings
supplies	Cleaning supplies, key copies
tolls	Toll expenses (manual entry)
depreciation	Vehicle depreciation
other	Anything else

Parsing Rules

1. Amount should be a positive number (no $ sign)
2. Date must be in YYYY-MM-DD format
3. Vehicle field is matched against existing vehicle names or license plates — if no match, the expense is created as a global expense
4. Category must match one of the supported categories (case-insensitive)
5. Empty rows are skipped